Vendor Information - Vendor Tent Coming 2022

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The vendor tent does currently have availability for 2022.

Application requests will be considered on an individual basis and do not ensure entry into the show. When filling out the application information please include your name, address, phone number and as much information as you can regarding your product category including arts, crafts, food, game, etc. The more detail the better. The fee and other requirements for vendor space inside the tent and outside as for food trucks is the same.

EXCLUSIVITY 

        The last day Concession Vendor Applications will be accepted is September 1, 2022 if space is still available, however this event is an exclusive event. If someone has already been approved to sell a product judged to be similar to your product, the application may be denied or possibly you may be asked to remove the one product from your list of products and the rest of your list could be approved.  Please provide a complete list of products you wish to sell in your booth and they will be reviewed and approved on an individual basis. If your product(s) are selected then you will be the exclusive provider of that category of food, scented item, clothing or craft once we have received your vendor fee. We will have multiple food vendors  but the category of food will be exclusive. The event organizer's decisions are final and are we reserve the right to make decisions regarding how similar products are or not. 

FEE

        The event runs for approximately 5 weeks from November 24th until December 31st. The fee to be a vendor at Christmastime in Texas during our 2022 season is just $900 for the entire run of the event. The amount of the event fee will be evaluated on a yearly basis and may or may not change from year to year. The fee for the 5 weeks in 2022 is just $900 and will NOT be adjusted this year. Your reserved place as a vendor will not be confirmed until the simple application at the bottom of this page is completed, submitted, approved and then a nonrefundable $300 deposit is received and processed to hold your spot.  The balance of the fee, $600, is due on September 1, 2022 in order for you to continue to hold your space at the event. Space is held on a first come first serve basis. If another similar vendor completes all of the requirements ahead of you then they will be considered the exclusive vendor for that line of products.

      If you have ever experienced how difficult it can be to get into an event then you know that there is no better time to apply to become an exclusive vendor than right now. We have limited space available and our approved vendor partners will be given the first opportunity to return in subsequent years. We do reserve the right to revoke this privilege and the privilege of a vendor being onsite during the event if event rules are not followed. In the rare event that a vendor is asked to leave by the event organizers then their event fees will be forfeited. If a vendor withdraws from the event or is a “no show”, the event fee will not be refunded. - Fees are non-refundable. 

WHAT'S PROVIDED

         You must bring your own booth furniture, decorations, racks, shelving etc... Only booth space will be provided by the event organizers. One plug for power will be provided to each booth. No water and other services will be provided. Trash receptacles will be onsite and will be emptied as needed. You must bring your own electrical cords and surge protectors.  Electrical cords must meet state code for outdoor use.

 ALL electrical cords will be inspected for compliance by event inspectors. Food Vendors must pass state and local Fire Codes (there will be an inspection prior to the opening of the event). 

ROAMING

       No roaming around selling will be allowed. Booth sizes are 16 foot by 10 foot and all selling must be conducted within your assigned booth area. Any booth assignment changes must be approved by event organizers.  If  you need additional space you can purchase an additional adjacent 16 foot by 10 foot space if available.

REQUIRED INFORMATION

 If you are chosen as a food vendor, you must provide the event organizers  with the following items as soon as possible to reserve your spot - Your certificate of insurance, copy of your Johnson County Food License and a color picture of your booth, trailer or truck.  All required forms MUST be included with the vendor fee. All forms must be sent to Christmastime in Texas, Attn: Event Coordinator, 5801 County Road 904Z Joshua, TX 76058. Applications will not be accepted after September 1st, 2022 or if all spaces are full whichever comes first. Lack of compliance with any of these requirements may result in rejection of the application and entry into the event. Incomplete applications will not be accepted.  

PAYMENT

After you have received an email that you have been approved as a Christmastime In Texas vendor, please navigate to the Store page on our website to make your down payment. An initial nonrefundable down payment of $300 is required to hold your spot. The remaining amount of $600 will be due prior to September 1st of the current year.

SET UP 

Set-up times available – 12:00 p.m. to 6:00 p.m. on Wednesday November 23, 2022 and 

Thursday November 24th from 12:00 p.m. to 5:00 p.m.

Thursday November 24th, 2022 – Ready for business at 5:00 p.m. and remain until 10:00 PM each night. If there are still lines to get in to the park after 10:00 we will remain open for those customers that were in line before 10:00 PM.

Vendors ARE required to be at the event on these dates in 2022: 

November 24, 25, 26, 27

December 1, 2. 3. 4, 8, 9, 10, 11, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25. 

Vendors ARE NOT required to be onsite on these dates but are encouraged to be there if possible:

November 28, 29, 30

December  5, 6, 7, 12, 13, 14, 26, 27, 28, 29, 30, 31

Take-down time –  NO Early take-downs will be allowed.  Loading & unloading will only be allowed before or after Event operating hours.