The Vendor gathering area is cancelled for this year to ensure a safe holiday experience.
Application requests will be considered on an individual basis and do not ensure entry into the show. When filling out the application information please include your name, address, phone number and as much information as you can regarding your product category including arts, crafts, food, game, etc. The more detail the better.
Fees, Deadline and Rules:
The deadline for Concession Vendor Applications is September 1, 2020 however this event is an exclusive event. If someone has already been approved to sell a product judged to be similar to your product, the application may be denied or possibly you may be asked to remove the one product from your list of products and the rest of your list could be approved. Please provide a complete list of products you wish to sell in your booth and they will be reviewed and approved on an individual basis. If your product(s) are selected then you will be the exclusive provider of that category of food, scented item, clothing or craft. We will have multiple food vendors but the category of food will be exclusive. The event organizer's decisions are final and are we reserve the right to make decisions regarding how similar products are or not.
The event runs for 4 and a half weeks from November 28th until December 31st. The fee to be a vendor at Christmastime in Texas during our inaugural year is just $600 for the entire run of the event. The amount of the event fee will be evaluated on a yearly basis and may or may not change from year to year. The fee for this year is just $600 and will NOT be adjusted this year. All fees and applications must be received and approved prior to September 1, 2020.
2020 is the grand opening of Christmastime in Texas. If you have ever experienced how difficult it can be to get into an event then you know that there is no better time to apply to become an exclusive vendor than right now. We have limited space available and our approved vendor partners will be given the first opportunity to return in subsequent years. We do reserve the right to revoke this privilege and the privilege of a vendor being onsite during the event if event rules are not followed. In the rare event that a vendor is asked to leave by the event organizers then their event fees will be forfeited. If a vendor withdraws from the event or is a “no show”, the event fee will not be refunded. - Fees are non-refundable.
You must bring your own booth furniture, decorations , racks, shelving etc... Only booth space will be provided by the event organizers. One plug for power will be provided to each booth. No water and other services will be provided. Trash receptacles will be onsite and will be emptied as needed. You must bring your own electrical cords and surge protectors. Electrical cords must meet state code for outdoor use, be 12 gauge and SO rated – ALL electrical cords will be inspected for compliance by event inspectors. Food Vendors must pass state and local Fire Codes (there will be an inspection prior to the opening of the event).
No roaming around selling will be allowed. Booth sizes are 10 foot by 10 foot square and all selling must be conducted within your assigned booth area. Any booth assignment changes must be approved by event organizers.
If you are chosen as a food vendor, you must provide the event organizers with the following items by September 1, 2019 - Your certificate of insurance, copy of your Johnson County Food License and a color picture of your booth, trailer or truck. All required forms MUST be included with the vendor fee. All forms and fees must be sent to Christmastime in Texas, Attn: Event Coordinator, 2650 FM 407 E. STE. 145/107 Bartonville, Texas 76226. Applications will not be accepted after September 1st, 2020 or if all spaces are full whichever comes first. Lack of compliance with any of these requirements may result in rejection of the application and entry into the event. Incomplete applications will not be accepted.
Set-Up: Set-up times available – 12:00 p.m. to 7:00 p.m. on Wednesday November 25, 2020 and 12:00 p.m. to 4:00 p.m. on Friday November 27th, 2020 – ready for business at 5:00 p.m. Friday November 27th.
Take-down time – NO Early take-downs will be allowed. Loading & unloading will only be allowed before or after Event operating hours.